Rota Calendar Update: New ‘By Staff’ and ‘By Site’ Views
TacDesk’s rota calendar now offers two views — By Site to check coverage, and By Staff to review individual workloads and prevent burnout.
By Michael Bryce · 20 January 2026 · Updated 11 March 2026 · 2 min read
Two Ways to View Your Rota
Different scheduling questions need different views. When you’re checking whether a site has adequate coverage, you want to see all shifts at that site. When you’re reviewing a guard’s workload, you want to see all their shifts across all sites. TacDesk’s rota calendar now supports both.
By Site View
The site view answers the question: “Is this site properly covered?”
- Select a site and see all shifts for the week or month
- Gaps in coverage are immediately visible
- See which guard is assigned to each shift
- Colour coding shows shift types (day, night, mobile, static)
- Quickly identify if any shifts are unassigned
This is the view you’ll use when a client asks about their coverage, when planning for holidays, or when checking that overnight shifts are filled.
By Staff View
The staff view answers the question: “What’s this guard’s schedule look like?”
- Select a guard and see all their shifts across every site
- Check total hours to prevent overwork and ensure Working Time Regulations compliance
- Verify adequate rest periods between shifts
- Identify guards who are under-utilised or over-worked
- See travel between sites to spot impractical scheduling
This view is essential for welfare compliance, workload balancing, and identifying guards who might be at risk of burnout.
Drag-and-Drop Scheduling
Both views support drag-and-drop shift assignment. Create a new shift by clicking a time slot, or move an existing shift by dragging it. Assign guards by selecting from a dropdown that shows their availability and any conflicts.
Conflict Detection
When you assign a guard to a shift, TacDesk checks for conflicts — overlapping shifts, insufficient rest between shifts, and shifts that exceed Working Time Regulations limits. Conflicts are flagged with a warning before you confirm, preventing scheduling errors before they happen.
The updated rota calendar is available on all TacDesk plans. Try the demo to see both views in action.
Related Articles
- → Reducing Staff Turnover in Your Security Company
- → Night Shift Security: Managing Guards Who Work When You Sleep
- → Security Guard Scheduling: How to Build Rotas That Actually Work
- → New Feature: Shift Marketplace — Let Guards Claim Open Shifts
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Michael Bryce
Founder of TacDesk. Writes about SIA compliance, operations, and running a UK security company, from someone who actually works the shifts.
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